The National Water Quality Monitoring Council strives to keep registration affordable for as many attendees as possible. In addition to virtual attendance options, the Council offers a limited number of registration scholarships for attendees representing volunteer monitoring programs and the JEDI community. Scholarship application information will be available soon.
| Registration Level | Early Bird by Jan 10 | Regular Jan 11 – Feb 28 | On-site* after Feb 28 |
|---|---|---|---|
| In-Person | $515 | $595 | $690 |
| In-Person one-day rate | $355 | $405 | $475 |
| Student In-Person** | $345 | $375 | $445 |
| Single Exhibit Booth | $2,095 | ||
| Double Exhibit Booth | $2,995 | ||
| Extra Exhibitor | $415 | $475 | $525 |
| Virtual | $245 | ||
* On-site registrations may be limited in number and no special dietary restrictions can be accommodated given the lack of notice.
** Student registrations must be full-time degree seeking students during the conference. Students may be asked to show a validated student ID, a letter on college/university letterhead signed by their department chair and/or major advisor to indicate that they are a full-time student or some other proof of matriculation.
Single Day registrations may not be combined to create a two-day registration.
Online registration for in-person attendance will close February 28, 2025 COB. In-person on-site registration will be available, if space permits, starting Monday afternoon, March 10, 2025.
What is the difference between in-person and limited virtual attendance?
| In-Person Attendees Receive | Virtual-Only Attendees Receive |
|---|---|
| Access to all In-Person events Access to all In-Person presenters and exhibitors In-Person and Whova networking opportunities In-Person opportunities to engage with event sponsors and exhibitors Meals: Breakfast, lunch, morning and afternoon refreshment breaks Tuesday–Thursday; Tuesday exhibition reception for full conference registrants. All Virtual attendee benefits provided via access to our online conference app, Whova. | Access to uploaded presentations, posters, and pre-recorded virtual program materials via Whova Interaction with other in-person and virtual attendees, sponsors and exhibitors via the chat and social networking functions in Whova during and after the conference Access to live-stream of plenary sessions and most panel discussions/facilitated roundtables Tuesday – Thursday. Approximately 3 months post-conference access to additional presenter’s uploaded materials and recorded concurrent, panel, roundtable and plenary sessions (where permission was obtained) Access to exhibitor and sponsor websites and sales representatives |
The registration fees for the virtual-only attendance option are significantly reduced compared to the in-person registration fees. This is due to the increased cost of provided food and amenities of attending the conference in-person.
Virtual attendees will be able to view any pre-conference uploaded presentations, posters, and supporting materials during the conference and for up to three months after the conference ends. They may also participate in networking opportunities via the chat and other social networking functions in the Whova app and have access to view the opening and closing plenary presentations, and most panel discussions, via a livestream video. In-person attendees will have access to all of the virtual components of the conference also included in their registration. Note: All in-person presenters will be encouraged to either provide a pre-recorded version of their presentation or allow us to record their presentation during their session to be posted soon after the conference. However, presenters may opt to not record their presentations due to agency clearance restrictions, proprietary concerns, or their personal preference. At a minimum, we will at least try to secure pdf versions of presentation materials for the latter case.
Note: While our intention is to live-stream all plenary and most panel/roundtable presentations during the conference Tuesday – Thursday, we are not responsible for any disruption in our internet access that are out of our control. All effort will be made to also record those live stream elements as both a back up and for those in-person attendees who missed those sessions by attending a session scheduled concurrently.
Registration Frequently Asked Questions
Can I register more than one person at a time?
Yes. If your attendees are registering at the same level (i.e., all In-Person or all Student In-Person) you may register them at the same time, on one invoice. To do this, complete your first registration, and then use the “Add Guest” feature to begin registering your next attendee.
What if I’m registering more than one person and they have different registration types?
If you are registering more than one person and they have different registration types, you will need to complete your registration process – either paying online or requesting an invoice – before beginning another. You will see a button labeled “New Registration” – select that to begin the next attendee’s registration form.
Can I request an invoice, or do I need to pay online when I register?
You may request an invoice when you reach the payments page. To do this, select the “Invoice Me” option and an invoice will automatically be emailed to you. You may choose to pay offline via check or money order, or you may pay online at a later time using the link provided in the invoice.
Cancellation/Refund Policy
- In the event an attendee needs to cancel their in-person registration, we will offer the following options:
- Convert the registration to an online registration with a refund issued for the price difference
- No refunds will be given except in the event of extenuating circumstances, which will be considered on a case-by-case basis. Requests for cancellation must be submitted in writing by email to nmc@nalms.org.
- If the registered attendee cannot attend, someone else may attend in their place with no additional fee. Please email nmc@nalms.org to update the contact information and provide any dietary restrictions and/or allergies.
- In the event the symposium is moved to a completely online format, in-person registrations will be converted to the online registration fee and refunds will be issued for the difference.
- In the event the symposium is canceled with no online alternative, full refunds will be issued to all attendees and exhibitors.
- Have questions? Let us know by email at nmc@nalms.org.